Privacy Policy

Effective date: 2026-02-13

This Privacy Policy describes how SolMod Systems collects, uses, and protects information submitted through this website.

1. Information We Collect

We collect information you voluntarily submit when you:

• Request a pilot
• Request materials
• Submit a partner inquiry
• Contact us

Information typically includes:

• Name
• Email address
• Organization
• Role and segment selection
• Building context and problem description
• Geographic region (if provided)

We do not request sensitive personal information. Please do not submit medical, financial account, government ID, or other sensitive data.

2. How We Use Information

We use submitted information to:

• Respond to your inquiry
• Qualify and coordinate pilot discussions
• Provide requested materials
• Improve our understanding of market needs and adoption barriers
• Maintain records of business communications

We do not sell personal information.

3. Legal Basis and Consent

By submitting information through our forms, you consent to SolMod Systems using the information to respond to your request and conduct related business communication.

4. Analytics

This website may use analytics tools to understand aggregate usage patterns, such as page views and conversion events. Analytics are used to improve site performance, messaging, and navigation.

Analytics data is intended to be non-sensitive and aggregated. We do not use analytics to collect sensitive personal information.

5. Sharing of Information

We may share information with service providers strictly to operate our business workflow, such as:

• CRM platforms (for lead management)
• Email delivery providers (for reply and follow-up)
• Hosting and security providers (for site reliability)

These providers are authorized to use information only as necessary to provide services to SolMod Systems.

6. Data Retention

We retain inquiry information for as long as necessary to:

• respond to your request
• maintain business records
• comply with legal obligations
• support commercial discussions and pilots

If you want your information removed, see Section 9.

7. Data Security

We use reasonable administrative, technical, and organizational safeguards including:

• encrypted transport (HTTPS)
• restricted access to lead data
• avoidance of secrets in client-side code
• spam protection and rate limiting for forms

No method of transmission or storage is guaranteed 100 percent secure. We continually improve safeguards appropriate to risk.

8. Children’s Privacy

This site is not directed at children and is intended for professional and commercial audiences. We do not knowingly collect information from children.

9. Your Requests

You may request:

• access to the information you submitted
• correction of inaccurate information
• deletion of your submitted information

Requests can be made by contacting SolMod Systems through the contact method listed on the website.

10. Changes to This Policy

We may update this policy from time to time. Updates will be posted on this page with a revised effective date.